Responsibilities  Answer and direct phone calls  Organize and schedule appointments  Plan meetings and take detailed minutes  Write and distribute email, correspondence memos, letters, faxes and forms  Assist in the preparation of regularly scheduled reports  Develop and maintain a filing system  Update and maintain office policies and procedures  Order office supplies and research new deals and suppliers  Maintain contact lists  Book travel arrangements  Submit and reconcile expense reports  Provide general support to visitors  Act as the point of contact for internal and external clients  Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills  Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant  Knowledge of office management systems and procedures  Working knowledge of office equipment  Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)  Fluent in ＜LANGUAGES＞ are an important skill to have for this role in order to work with the offices in Hong Kong and China  Excellent time management skills and the ability to prioritize work  Attention to detail and problem solving skills  Excellent written and verbal communication skills  Strong organizational skills with the ability to multi-task  High School degree; additional qualification as an Administrative assistant or Secretary will be a plus